Tax Assessing Clerk

CITY OF WOONSOCKET, RHODE ISLAND

Personnel Division

Employment Advertisement

TAX ASSESSING CLERK

Under general supervision, the Tax Assessing Clerk is responsible for all work related to the transfer of deeds from one owner to another, as well as other regular and assigned clerical functions in the Tax Assessor Division.  Those regular and assigned tasks include, but are not limited to, the following:  accurately updating all City computer databases with regard to real estate transfers; reviewing deeds and all relevant documents when transferring ownership or real estate, confirming accuracy of all assessment data, then recording property transfer information in City tax assessment systems; updating and maintaining address files across all City tax and utility billing systems; determining appropriateness of all tax exemption requests; working with the general public with general tax questions.  This position requires attention to detail, excellent communication, and analytical skills, as well as the ability to work well with the general public.  Must have a high school diploma, or GED equivalent, and must be able to type at a minimum rate of thirty-five (35) words per minute as determined by testing either through the RI Department of Labor and Training or similar testing online.  Experience in a municipal tax assessment office or general office experience, especially in a real estate field, is a plus.

Application Deadline:    Friday, February 28, 2025

Classification:                Local 670, RI Council 94, AFSCME, AFL-CIO

Salary Range:                $727.17 to $766.04 per week     [M22A]

Hours of Work:             35.0 Hours Per Week

Examination Date:         Monday, March 3, 2025 at 4:00 p.m.

                                       Woonsocket City Hall, Second Floor Conference Room

                                       169 Main Street, Woonsocket, RI 02895

Typing Certificate:        A prerequisite of a Typing Certification is required and can be obtained through RI Department of Labor & Training by appointment at (401) 235-1201, or online at www.typing.com

To Apply:  The City of Woonsocket offers a competitive benefit and compensation package.  For more information on this position including a full position description and application visit the “Employment” section on the City of Woonsocket website via the following URL: 

https://www.woonsocketri.org/personnel-department/pages/employment-opportunities

Please forward your completed application, resume and typing certificate to Nikki Aphonphanh, Personnel Division, City of Woonsocket, 169 Main Street, Woonsocket, RI 02895.  You may send your information electronically to naphonphanh@woonsocketri.org.

A City of Woonsocket Application for Employment must be completed, and one can be obtained by visiting the “Employment” section of the City’s website at www.woonsocketri.org.

JOB TITLE:                           Tax Assessing Clerk

DEPARTMENT/DIVISION:  Finance Department/Tax Assessing Division

PAY GRADE/HOURS:          Grade M22A / 35-hour work week

UNION:                                  Local 670, RI Council 94, AFSCME, AFL-CIO

POSITION SUMMARY:   Under general supervision, the Real Estate Transfer/Tax Assessing Clerk is responsible for all work related to the transfer of deeds from one owner to another as well as other regular and assigned clerical functions in the Tax Assessor Division.

DUTIES & RESPONSIBILITIES:

• Responsible for the accurate updating of City computer databases regarding real estate transfers.
• Reviews deeds and other related documentation representing the transfer of ownership of real estate and is responsible for confirming the accuracy of assessment data on property transfers including property characteristics and property exemptions.
• Responsible for recording property transfer information in both the tax administration system and tax assessment systems, as well as verifying, completing and filing all appropriate documentation.
• Responsible for updating and maintaining address files in the City tax assessment database and across all City tax and utility billing systems.
• Reviews tax exemption requests and determines whether they are appropriate.
• Deals effectively and courteously with the public and City workers and responds to informational needs and administrative requests in a professional and timely manner.
• Helps monitor the Tax Assessor Office and helps fulfill the in-person, e-mail or telephone requests of residents, businesses, and visitors.
• When requested, acts as the Secretary to the Tax Board of Assessment Review
• As needed, inputs tax abatements into the Assessment program.
• Performs other duties as assigned.

QUALIFICATIONS:  A high school diploma or a GED equivalent, is required.  Experience in a municipal tax assessment office or general clerical office experience, especially in a real estate field, is a plus.  Must be able to type at the minimum rate of thirty-five (35) words per minute as determined through a test administered by the RI Department of Labor & Training, or similar typing test, is required.

KNOWLEDGE, SKILLS AND PERSONAL QUALITIES:  This position requires good attention to detail, communication and analytical skills and the ability to effectively deal with the public.  Experience with computer software programs and Microsoft Office is beneficial to being able to adequately perform the functions of this job.  

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is required to sit, talk or hear.  The employee frequently is required to stand; use hands to finger, handles or feel; and reach with hands and arms.  The employee is occasionally required to walk and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to focus.

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Equal Opportunity Employer